Our Knowledge Transfer Partnership (KTP) Centre is a joint initiative between Robert Gordon University, the University of Aberdeen, University of the Highlands and Islands, Abertay University, University of Dundee and the James Hutton Institute to support the development of Knowledge Transfer Partnership funded projects between industry and the Universities.
Your role (on a part-time, 18.5 hours per week contract), will be to provide administrative, secretarial, purchasing and financial support to the Centre. This will involve diary management, organising meetings, minute taking, booking of travel/accommodation, purchasing supplies, managing invoices, updating the Centre’s social media channels/webpage, and other administration duties. We are open to discussion on the working pattern.
You will be required to attend project meetings on Company premises at various locations and a driving licence or access to independent means of transport is required.
The post will be based at RGU's Garthdee Campus in Aberdeen, and in keeping with RGU's commitment to work/life balance you may have the opportunity to work from home for a portion of the working week.
We're in the business of changing lives, developing students into highly employable graduates. Be part of their amazing journey by joining our 1500 colleagues who already enjoy the vibrant community, richly rewarding work and lifestyle afforded by flexible working, generous holidays and pension contributions.
Salary on first appointment is normally to the bottom of the scale, although in exceptional circumstances an appointment further up the scale may be considered.
Job Description
RESPONSIBLE TO: KTP Centre Manager
RESPONSIBLE FOR: N/A
PURPOSE OF POST: To provide secretarial and financial support for the KTP Centre and to represent the KTP Centre at KTP Project Meetings
PRINCIPAL DUTIES:
• To provide a secretarial and financial (using PECOS and Cedar) support service to the KTP Centre staff, proiding both business and administrative support.
• To provide secretarial and financial (using PECOS and Cedar) support service to the KTP Centre Manager.
• To attend KTP project meetings (LMC) as a representative of the KTP Centre and to take minutes of meetings.
• To carry out secretarial duties including, meeting minute taking, word processing, photocopying, meeting arrangements, travel and accommodation in relation to KTP Centre Staff.
• To receive incoming mail, telephone, fax and e-mail communications and ensure fast and efficient distribution to the appropriate staff in the office.
• To arrange the collection of outgoing mail.
• To assist the KTP Centre staff in the preparation of KTP applications.
• To liaise with University HR and company partners regarding KTP Associate recruitment, including salary levels and visa requirements.
• To organise and maintain files, handle office communications, sourcing information, collating statistics and office supplies.
• To organise and arrange KTP Associate seminars in the North of Scotland.
• To be a member of staff required to represent both Universities at events such as exhibitions, conferences and seminars.
• To edit and update the KTP Centre website and social media channels.
• To carry out any other duties as required by the KTP Centre Manager.
Person Specification
ESSENTIAL REQUIREMENTS
Qualifications and Professional Memberships
Higher or Equivalent Secretarial or business admin qualifications and/or experience.
Knowledge and skills
General bookkeeping knowledge
Experience
Significant experience in office environment Experience of diary management, meeting organisation and booking of travel and accommodation
Competent minute taker
Microsoft Office skills
File Management
Experience of dealing with both internal and external work colleagues, at all levels.
Other
Driving Licence - required for travel involved.
Occasional additional hours when the business requires.
Travel - required on a frequent basis to Company locations for meetings. The majority will fall within the North of Scotland but may extend to the rest of the UK.
DESIRABLE REQUIREMENTS
Experience
Experience with Cedar Financial systems.
Experience at industry/academic interface.
Experience of being able to influence without authority
For further details and how to apply, please click the link below