Contracts (Legal) Officer : Cardiff University

Contracts (Legal) Officer


Research & Innovation Services

Managerial, Professional and Specialist Staff – MPSS


Contracts (Legal) Officer

You will be employed as a Contracts (Legal) Officer and will support the University within Research and Innovation Services (Research Governance and Contracts section), to provide a range of legal and administrative support services to the University’s academic community and its partners.

This role is full-time and fixed term from 1st September 2019 to 31st August 2020. 

Salary: £33,199 - £39,609 per annum (Grade 6)

Date advert posted: Friday, 19 July 2019

Closing date: Friday, 13 September 2019


Please be aware that Cardiff University reserves the right to close this vacancy early should sufficient applications be received.

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.


Job Description

  • Provide professional advice and guidance on research and services contracts and to draft and/or negotiate acceptable terms and conditions for these contracts with a wide range of external organisations, including funding bodies.
  • Take responsibility for resolving issues independently within the area of research and service contracts and to be responsible for prioritising, managing, drafting and negotiating contracts and other matters within the individual’s own work profile.
  • Ensure that effective relationships are forged with internal and external customers in order to ensure a professional University contracts service is delivered, and to proactively change the service delivery according to the customer’s and University’s requirements.
  • Establish working relationships with key contacts and to develop appropriate communication links with the University’s Schools/academics and external organisations.
  • Plan time allocation for progressing contracts, make effective use of resources and work with colleagues across the University to achieve its objectives.
  • Be capable of working and making decisions independently and to implement such decisions by the appropriate use of model agreements and selection of clauses within contracts.
  • Competently review and risk assess new instructions in order to ascertain the action required and to ensure that any resultant legal agreement protects the interests of the University, the academic staff and the School.
  • Ensure that legal agreements further the research interests of the University, the academic staff and the School and to achieve this by appropriate and pragmatic application of risk assessment.
  • Develop and deliver training for the Contracts Team and other members of Research and Innovation Services.
  • Undertake a variety of administrative duties to support the department including assisting with the use of the University’s computerised register of agreements.
  • Assist in the development of the University’s library of model contracts and clauses.
  • Ensure compliance with legal and regulatory requirements in respect of equality and diversity, data protection, copyright and licensing, security, financial and other University policies, procedures and codes as appropriate.


General Duties 

  • Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
  • Abide by University policies on Health and Safety and Equality and Diversity
  • Perform other duties occasionally which are not included above, but which will be consistent with the role


Person Specification

Important note: It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable. As part of the application process you will be asked to provide this evidence via a supporting statement.  Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below. Your application will be considered based on the information you provide under each element.

When attaching the supporting statement to your application profile, please ensure that you name it with the vacancy reference number, e.g. Supporting Statement for 8693BR.

Essential Criteria

  1. Honours degree in law or equivalent
  2. A comprehensive understanding of the principles of contract law with evidence shown.
  3. Relevant experience of advising internal and external customers on contractual and/or intellectual property matters and ability to demonstrate professional knowledge within this specialist discipline.
  4. Evidenced ability to draft and negotiate multi-party legal agreements.
  5. Proven capability of using initiative and managing own workload.
  6. Excellent organisational, written communication and interpersonal skills and ability to meet deadlines
  7. Ability to communicate effectively and professionally (in person and in writing) detailed and complex information to a wide range of people including academic staff and other research professionals.
  8. Evidence of ability to explore customers’ needs and to respond appropriately to ensure a quality service is delivered.
  9. Evidence of ability to solve expansive problems using initiative and creativity and to identify and propose practical and appropriate solutions.
  10. Demonstrate evidence of continuous professional development and self-directed learning and to show the ability to translate theoretical knowledge into day to day working practice.

Desirable Criteria 

  1. An understanding of the principles of intellectual property law and commercial contracts experience.
  2. Experience of working in a higher education environment or commercial research environment.
  3. An understanding of a university research environment.
  4. Fluency in Welsh
  5. Additional Information


Research and Innovation Services

Cardiff University is an ambitious and innovative university with a bold and strategic vision located in a beautiful and thriving capital city.  Our research is world-leading and we provide an educationally outstanding experience for our students.  Driven by creativity and curiosity, we strive to fulfil our social, cultural and economic obligations to Cardiff, Wales, and the world.  With an annual budget exceeding £500 million, around 6,000 staff and over 28,500 students, it is a member of the Russell Group of the 24 leading UK research-intensive universities.

The University’s ambition is to rank consistently among the top 100 universities in the world and the top 20 in the UK.  In doing so, we will focus on key areas of education, research and innovation, internationalisation and engagement.  This ambition and strategic direction is set out in ‘The Way Forward 2018-23’ which can be accessed from Cardiff University’s home page at:

Cardiff University is also developing its Innovation System through an ambitious programme of investment in people and in its Research and Innovation infrastructure.  Research funding awards from competitive, external sources (grants and contracts) exceed £100 million annually and the University aims to grow this further through winning grants from the Research Councils and charities, industry, government and from European Commission and a range of other international sources.

Research and Innovation Services is one of the nine corporate Professional Services Departments in the University.  The Department’s primary responsibility is to support the University’s three Colleges, their Academic Schools and Academic staff in generating income from external sources for research, innovation, engagement, commercialisation and international activities.  We are based on the 6th and 7th floors of McKenzie House, 30-36 Newport Road, at the south end of the campus and near to Cardiff city centre with further offices serving the Heath Park biomedical and health campus and the Academia Europaea Knowledge Hub  (in the Hadyn Ellis Builkding).

The Director of Research and Innovation Services is Dr Dave Bembo, and the Department’s work is organised around five functional groups:

Research Grants Office:  led by Elid Morris, Head of Research Grants

Research Governance and Contracts:  led by Dr Kathy Pittard Davies, Deputy Director.

Research Development and European Office:  led by Dr Amanda Roberts-Jones,  Head.

Commercial Development:  led by Dr Nick Bourne, Deputy Director.

Innovation and Business Engagement:  led by Rhys Thomas, Head


Salary Range Min.: 33,199

Salary Range Max.: 39,609

Job Category: Business / Strategic Management

Grade: Grade 6

Closing date: 
Friday, September 13, 2019
Originating organisation: