Contracts Assistant (Paralegal) : Cardiff University

Contracts Assistant (Paralegal)


Research & Innovation Services

Managerial, Professional and Specialist Staff – MPSS


Contracts Assistant (Paralegal)

You will be employed as a Contracts Assistant (Paralegal) and will perform a paralegal role providing a range of contract and administrative services to support the University’s research operations.
The role will involve drafting, negotiation and completion of confidentiality agreements, contract amendments, material transfer agreements, sub-contracts and research collaboration agreements, together with other administrative duties to support the Contacts team.
The role will be located within the Research and Innovation Services Department and supported by a team of Contracts Officers and Senior Contract Officers.

This post is full-time and open ended. 

Salary: £27,025 - £31,302 per annum (Grade 5)

Date advert posted: Monday, 5 August 2019

Closing date: Monday, 30 September 2019

Please be aware that Cardiff University reserves the right to close this vacancy early should sufficient applications be received.

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Job Description

Key Duties

  • To independently recommend, select and populate suitable model contracts for a variety of low complexity, low risk research projects.
  • To review, advise upon, and independently manage low risk, low complexity research contracts received from third parties.
  • To work closely with the team’s contracts administration to ensure the expedient processing and completion of low risk, low complexity research contracts (‘Fast Track process’).
  • To develop appropriate communication links and to establish good working relationships with colleagues in the University’s professional support services and academics.
  • To be able to manage a high volume workload and prioritise effectively
  • To be able to independently resolve problems which arise during contract review and negotiation and to be able to identify and escalate more complex issues to senior personnel.
  • To use existing systems to record contract registration, progression, out for signature and completion and to assist with the setup of additional systems as may be required to support the work flow of the Contracts team.
  • To undertake a variety of administrative duties to support the Contracts team.


General Duties

  • Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
  • Abide by University policies including Health and Safety and Equality and Diversity.
  • Perform other duties occasionally which are not included above, but which will be consistent with the role.


Person Specification

Important note: It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable. As part of the application process you will be asked to provide this evidence via a supporting statement.  Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below. Your application will be considered based on the information you provide under each element.

When attaching the supporting statement to your application profile, please ensure that you name it with the vacancy reference number, e.g. Supporting Statement for 8783BR.

Essential Criteria

Qualifications and Education

  • Law Degree/NVQ 4 or equivalent qualification comprising substantive legal education.

Knowledge, Skills and Experience

  • Proven IT skills and a thorough working knowledge of Microsoft Office systems including Outlook and Word.
  • Good knowledge of contract law and ability to manage contractual matters.
  • Work with good attention to detail to be able to review and populate standard agreements accurately.

Customer Service, Communication and Team Working

  • Excellent written and verbal communication skills.
  • Good team work skills particularly working with other professional services colleagues, schools, colleges, academics and external partners.

Planning, Analysis and Problem solving 

  • Work efficiently and to demonstrate excellent personal organisational and time management skills with the ability to prioritise tasks and work to deadlines.
  • Work independently using own initiative.
  • Able to observe and maintain confidentiality and diplomacy
  • A willingness to undertake further training and development.


Desirable Criteria

  • Relevant Postgraduate/Professional qualification e.g. Graduate Diploma in Law (GDL), Legal Practice Course (LPC).
  • Demonstrable experience of working with or advising on legal contracts.
  • Demonstrable experience of managing high volume workloads.
  • Fluency in Welsh, written and oral.
Closing date: 
Monday, September 30, 2019
Originating organisation: